Advancement Manager (Full-Time)

Department: Advancement

Reports To: Vice President of Advancement

ROLE & LEVEL/GRADE: P3/5

SUMMARY

The Advancement Manager supports the execution of fundraising initiatives at Frost Science, with a focus on managing a portfolio of donors, supporting events, and coordinating grant activity. This role works under the direction of the Vice President of Advancement and in collaboration with senior museum leadership.

The Advancement Manager is responsible for advancing donor engagement, supporting funding opportunities, and ensuring the effective implementation of fundraising efforts aligned with departmental priorities. This role partners closely with internal teams to support institutional funding goals while maintaining strong donor stewardship and accurate tracking of fundraising activity.

KEY DUTIES AND RESPONSIBILITIES

• Manage a portfolio of individual, corporate, and foundation donors and prospects, supporting cultivation, solicitation, and stewardship activities;
• Support the cultivation and stewardship of donor relationships and funding opportunities to support fundraising goals and departmental priorities.
• Draft donor engagement for the President and CEO, and prepare donor briefs, and staff as needed;
• Develop donor communications and materials, including proposals, sponsorship packages, and stewardship content, aligned with Advancement and executive messaging standards.
• Participate in donor meetings, cultivation activities, and fundraising events to support
• relationship development and engagement.
• Maintain and track a pipeline of grant and sponsorship opportunities aligned with institutional priorities.
• Lead the preparation and writing of grant proposals and support submission in coordination with Advancement leadership.
• Research and identify individual, foundation, corporate, and government funding opportunities aligned with institutional priorities.
• Coordinate with internal departments to gather programmatic and financial
• information.
• Track grant deliverables and ensure timely completion of reporting requirements in collaboration with program leads.
• Collaborate with internal departments to identify and pursue programmatic funding opportunities.
• Support the execution of Advancement strategies and fundraising initiatives established by leadership.
• Collaborate cross-functionally to align fundraising efforts with museum programs, exhibitions, and initiatives.
• Coordinate with internal teams and external partners to support donor engagement and fundraising activities.
• Maintain accurate donor, prospect, and fundraising activity records within the Tessitura database management system.
• Generate Tessitura reports to support fundraising efforts, monitor progress toward goals.
• Utilize Tessitura data to support donor engagement and fundraising activities.
• Track and report on fundraising activity, donor engagement, and revenue progress to support departmental goals.
• Support adherence to established Advancement processes and procedures.
• Assist in coordinating materials and deliverables that support fundraising initiatives and donor engagement.
• Provide support across Advancement initiatives as needed to ensure timely and effective execution.
• Perform other duties as assigned.

JOB QUALIFICATIONS

• Bachelor’s Degree required;
• Minimum of 3–5 years of professional fundraising experience, preferably in a museum, cultural, or educational nonprofit environment;
• Proven track record in individual giving, corporate sponsorships, and foundation grants;
• Demonstrated experience supporting donor engagement, grant development, and fundraising initiatives;
• Strong understanding of annual giving programs, major gifts, and event fundraising;
• Experience working with donor database software required; knowledge of Tessitura strongly preferred;
• Excellent verbal and written communication skills;
• Ability to prepare compelling donor proposals, sponsorship materials, and impact reports.

PHYSICAL REQUIREMENTS & WORK ENVIRONMENT
The physical demands described here represent those that an employee must meet to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit, talk, and hear.

The employee is occasionally required to walk; use hands and fingers to feel, handle, or operate objects, tools, or controls; and reach with hands and arms. The employee must occasionally lift and move up to 30 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.

The work environment characteristics described here represent those an employee may encounter while performing the essential functions of this job. Work is usually done indoors in a climate-controlled environment and is typically quiet.

CLEARANCE REQUIREMENTS

• Background clearance
• Drug screening as part of the Drug Free Workplace Program.