Controller

Role & Level/Grade: L6/8
Department: Administration
Reports To: Vice President, Finance & Administration

SUMMARY

The Controller is responsible for the integrity of day-to-day operations of the Finance Department, and the effective use of financial resources of the Museum. Reporting to the Vice President, Finance & Administration, the Controller oversees accounting operations, ensures timely and accurate financial reporting, and provides strong compliance and audit readiness. The Controller serves as the technical accounting lead, working closely with the Vice President, Finance & Administration to maintain fiscal integrity.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Deliver timely reports and analyses on financial position, cash flow, revenues, admissions and other financial information as may be requested by the Vice President, Finance & Administration or President from time to time.

• Prepare monthly financial reports for the Vice President, Finance & Administration to present to the Board.

• Supervise the Accounting Manager and finance staff responsible for AP, AR, payroll, and cash handling; assign duties, develop departmental work plans, and assess performance.

• Coordinate with Tessitura/CRM team (dotted-line relationship) to ensure accurate revenue reporting and reconciliation; not direct supervision.

• Review monthly general ledger reports to ensure accuracy and timeliness of data reporting.

• Work with department heads in preparing annual proposed budgets and consolidate into the master budget.

• Serve as lead liaison for external auditors and tax preparers; ensure preparation of analytics, financial statements, and tax filings.

• Ensure accurate recording of revenue, expenditures, and balance sheet activity.

• Manage all aspects of grant financial management, including budgets, receivables, expenditures, and reports.

• Collaborate with the Advancement Department to ensure all donation recording and reporting.

• Coordinate with the Retail Department to ensure all retail transactions are accurately captured and reconciled.

• Monitor cash and prepare weekly cash flow projections for review by the Vice President, Finance & Administration.

• Lead the month-end close process and ensure reconciliations are complete.

• Maintain compliance with GAAP and nonprofit accounting standards.

• Ensure payroll allocations are accurate and updated.

• Prepare annual federal indirect rate negotiation paperwork with the cognizant grant agency.

• Maintain business registrations, including SAM.gov and SunBiz compliance.

• Prepare annual tangible tax returns and respond to U.S. Census Bureau requests.

• Update and maintain the accounting policies and procedures manual.

• Perform other duties as assigned by the Vice President, Finance & Administration.

JOB QUALIFICATIONS/EDUCATION

• Bachelor’s degree in accounting required.

• CPA or advanced degree strongly preferred.

• 7–10 years of progressive accounting experience; nonprofit experience preferred.

• Strong technical expertise in GAAP and nonprofit compliance.

• Experience supervising accounting staff and managing audits.

KNOWLEDGE, SKILLS, AND ABILITIES

• Working knowledge of FASB regulations and their application to nonprofit institutions.

• Knowledge of federal, state, and local regulations relating to grants and nonprofit reporting.

• Proficiency with Microsoft Office, specifically Excel; experience with MIP/Abila Fund Accounting preferred

• Ability to reconcile and balance complex financial transactions.

• Strong analytical, organizational, and communication skills.

• Ability to establish priorities and manage multiple tasks in a deadline-driven environment.

WORKING ENVIRONMENT AND PHYSICAL DEMANDS

Work is typically performed in a standard office environment with minimal physical demands. Extended or irregular hours may be required to meet deadlines or attend evening meetings and events. Reasonable accommodations will be provided as needed.

CLEARANCE REQUIREMENTS

• Background clearance.

• Drug screening as part of the Drug Free Workplace Program.